Procedure: CARES Act Reporting
Country: United States
Version #: 01/03/2024
Author: Vlad Reznikov
Editor: Daria Kostiuchenko

ID: US-PhR-CRS-SR
Category: Pharmaceuticals/Others
Validity: Annual Reporting
Certified by: Vlad Reznikov
Copyright: Pattern of USA Inc.    

SUMMARY

The U.S. FDA CDER NextGen Portal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) Reporting initiative streamlines and enhances the reporting process, allowing for efficient and transparent communication between stakeholders and the FDA in compliance with the CARES Act requirements.
The CARES Act amended the FD&C Act to require that each establishment (including repackers and relabelers) who registers with FDA under section 510 of the FD&C Act with regard to a human or animal drug must report annually to FDA the amount of each listed drug that was manufactured, prepared, propagated, compounded, or processed by such establishment for commercial distribution, including a finished dosage form product, an active pharmaceutical ingredient (API), and other types of listed drugs, except for biological products or categories of biological products exempted by an order under section 510(j)(3)(B)), also medical gases, drugs labeled as homeopathic, OTC drugs, followed by an animal drugs, and even animal drugs that are not approved, conditionally approved, or indexed under sections 512, 571, and 572 of the FD&C Act. 

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Must-Have Requirements, Recognized Standards, and Certifications:                                                            

  • National Drug Code (NDC)
  • Customer’s Regulatory Affairs Officer Profile                                     
  • Raw data in Excel format
  • One-week allowance before an FDA deadline
Nice-to-have:
  • DUNS number                                                            
  • Pre-formatted spreadsheet with annual q-ty                              

Typical Gaps and Deficiencies: Incorrect formatting, insufficient information                                                                

Implementation Period: Immediately                                                                  

Deliverables: CDER Confirmation                                                                  

PHASE

TASK

TASK

START

DURATION

 

Fee

 

KPI

NUMBER

TITLE

OWNER

W/M/Q/Y

in weeks

3rd Party 

Service 

State

 

0

In-house Pre-Submission Activity

       

  0.1

NDA signing or validation

Executor

week 1

1

    

  0.2

Contract Closing

MAH

week 1

1

    

  0.3

SOW is approved by MAH

MAH

week 1

1

   

SOW

  0.4

POA issuance and shipping

MAH

week 2

1

    

  0.5

Invoice is sent to MAH and paid

MAH

week 2

1

   

POP

I

CARES Act Submission

       

  I.1

DUNS and Raw data assembling, forwarding to Executor

MAH

week 3

1

    

  I.2

Raw data conversion 

Executor

week 3

1

    

  I.3

Product ID/NDC, Chemi SPA identification

Executor

week 3

1

   

CARES Act  Pkg.

  I.4

Pre-submission approval

MAH

week 3

1

    

  I.5

On-line submission to NextGen Portal and validation

Executor

week 4

1

   

Submission

  I.6

Follow-up and concluding with MAH

Executor

week 4

1

    

F

Final Phase In-house Post-Authorization Activity

       

  F.1

Service Acceptance Certificate Signing

MAH

week 5

1

    

  F.2

Final Invoice

Executor

week 5

1

    

  F.3

Final Payment

MAH

week 5

1

    

  F.4

Contract Termination

Executor

week 5

1

    

  F.5

Archiving and limiting access

Executor

week 6

1

   

Archiving


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