Procedure: CARES Act Reporting
Country: United States
Version #: 01/03/2024
Author: Vlad Reznikov
Editor: Daria Kostiuchenko
ID: US-PhR-CRS-SR
Category: Pharmaceuticals/Others
Validity: Annual Reporting
Certified by: Vlad Reznikov
Copyright: Pattern of USA Inc.
SUMMARY
The U.S. FDA CDER NextGen Portal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) Reporting initiative streamlines and enhances the reporting process, allowing for efficient and transparent communication between stakeholders and the FDA in compliance with the CARES Act requirements.
The CARES Act amended the FD&C Act to require that each establishment (including repackers and relabelers) who registers with FDA under section 510 of the FD&C Act with regard to a human or animal drug must report annually to FDA the amount of each listed drug that was manufactured, prepared, propagated, compounded, or processed by such establishment for commercial distribution, including a finished dosage form product, an active pharmaceutical ingredient (API), and other types of listed drugs, except for biological products or categories of biological products exempted by an order under section 510(j)(3)(B)), also medical gases, drugs labeled as homeopathic, OTC drugs, followed by an animal drugs, and even animal drugs that are not approved, conditionally approved, or indexed under sections 512, 571, and 572 of the FD&C Act.

Must-Have Requirements, Recognized Standards, and Certifications:
- National Drug Code (NDC)
- Customer’s Regulatory Affairs Officer Profile
- Raw data in Excel format
- One-week allowance before an FDA deadline
- DUNS number
- Pre-formatted spreadsheet with annual q-ty
Typical Gaps and Deficiencies: Incorrect formatting, insufficient information
Implementation Period: Immediately
Deliverables: CDER Confirmation
PHASE | TASK | TASK | START | DURATION | Fee | KPI | ||
NUMBER | TITLE | OWNER | W/M/Q/Y | in weeks | 3rd Party | Service | State | |
0 | In-house Pre-Submission Activity | |||||||
0.1 | NDA signing or validation | Executor | week 1 | 1 | ||||
0.2 | Contract Closing | MAH | week 1 | 1 | ||||
0.3 | SOW is approved by MAH | MAH | week 1 | 1 | SOW | |||
0.4 | POA issuance and shipping | MAH | week 2 | 1 | ||||
0.5 | Invoice is sent to MAH and paid | MAH | week 2 | 1 | POP | |||
I | CARES Act Submission | |||||||
I.1 | DUNS and Raw data assembling, forwarding to Executor | MAH | week 3 | 1 | ||||
I.2 | Raw data conversion | Executor | week 3 | 1 | ||||
I.3 | Product ID/NDC, Chemi SPA identification | Executor | week 3 | 1 | CARES Act Pkg. | |||
I.4 | Pre-submission approval | MAH | week 3 | 1 | ||||
I.5 | On-line submission to NextGen Portal and validation | Executor | week 4 | 1 | Submission | |||
I.6 | Follow-up and concluding with MAH | Executor | week 4 | 1 | ||||
F | Final Phase In-house Post-Authorization Activity | |||||||
F.1 | Service Acceptance Certificate Signing | MAH | week 5 | 1 | ||||
F.2 | Final Invoice | Executor | week 5 | 1 | ||||
F.3 | Final Payment | MAH | week 5 | 1 | ||||
F.4 | Contract Termination | Executor | week 5 | 1 | ||||
F.5 | Archiving and limiting access | Executor | week 6 | 1 | Archiving |
Feel free to submit a Request for Proposal (RFP) for a specific country or territory to info@patternofusa.com