Procedure: Food Supplements MA
Country: Global Procedure
Version #: 01/09/2024
Author: Maria Ivanova
Editor: Vlad Reznikov

ID: GP-SUP-MA-SR
Category: Supplements
Validity: Defined by NRA, until renewal or change
Certified by: Vlad Reznikov
Copyright: Pattern of USA Inc.

SUMMARY

The global regulation of food supplements involves diverse requirements and market authorization processes, shaped by the distinct regulations of individual countries or regions. This encompasses diverse aspects, including ingredient and formulation standards, where different nations maintain specific lists of permitted and prohibited components, requiring compliance with established safety criteria. Good Manufacturing Practices (GMP) are often mandated to ensure product quality, safety, and consistency. Accurate labeling, supported by scientific evidence for health claims plays a crucial role, demanding clear and accurate information on ingredients, dosage, and usage instructions, with health claims necessitating scientific support and adherence to regulatory guidelines. Notification or approval procedures vary, with some countries mandating pre-market registration. Safety assessments, encompassing toxicity and risk analysis, are obligatory to ensure consumer well-being. Packaging and storage requirements are defined to maintain product integrity. Regulatory authorities, such as the FDA, EFSA, and TGA, oversee market authorization in respective countries. Post-market surveillance, including mandatory adverse event reporting, is common. International efforts aim for harmonization, exemplified by organizations like Codex Alimentarius, emphasizing the importance for manufacturers and distributors to comprehend and adhere to specific market regulations to ensure the legal and safe distribution of food supplements. Many products combine the characteristics of medical devices, medicinal products, food supplements, cosmetics and biocides to form the so-called borderline product group. Inappropriate qualification of a product may result in a decision by the supervisory authorities to suspend/withdraw it from the market.

Gp Supplements Food Supplements Ma Simplified Regulations Card Gantt Chart Page 0001

Must-Have Requirements, Recognized Standards, and Certifications:

  • Authorized Representative
  • Manufacturer’s certificate of registration with GMP compliance when needed
  • Valid Phytosanitary Certificate/ Health Certificate
  • Free Sale Certificate issued by NRA or Chamber of Commerce in the country of origin
  • Compliance with Labeling Requirements
  • Notification to Rapid Alert System for Food and Feed (RASFF)
  • Valid HACCP Certificate issued in the country of origin
  • Valid ISO 22000 Certification preferred
  • Certificate of Analysis (CoA)

Nice-to-have:

  • Certificates to use of logo/seal on Halal, Organic, Kosher, Sangkap Pinoy, etc. if so

Typical Gaps and Deficiencies: Gaps in documents; official records of withdrawal of goods and/or imposition of fines

Implementation Period: Immediately

Deliverables: Compliance to local regulations; MA certificate or approval where require

PHASE

TASK

TASK

START

DURATION

 

Fee

 

KPI

NUMBER

TITLE

OWNER

W/M/Q/Y

in weeks

3rd Party 

Service 

State

 

0

In-house Pre-Submission Activity

       

  0.1

NDA signing or validation

Executor

week 1

1

    

  0.2

Contract Closing

MAH

week 1

1

    

  0.3

POA issuance and shipping

MAH

week 1

1

    

  0.4

Invoice is sent to MAH and paid

Executor

week 1

1

    

  0.5

Legal Document processing

Executor

week 2

1

    

  0.6

Legal Document Translations, Notary, and Apostilles 

3rd party

week 2

2

    

  0.7

SOW is approved by MAH

Executor

week 4

1

   

SOW

I

Submission

       

  I.1

Providing documents and registration file

MAH

week 5

1

    

  I.2

Document processing

Executor

week 6

2

    

  I.3

Preparation of the dossier and samples 

Executor

week 8

1

    

  I.4

Dossier submission for registration

Executor

week 9

1

   

Application

  I.5

    NRA payment

MAH

week 10

1

   

Confirmation

II

NRA Evaluation

       

  II.1

Examination of the dossier

NRA

week 11

4

    

  II.2

Sanitary and hygienic trials

NRA

week 15

2

    

  II.3

Approval or Query

NRA

week 17

2

   

Approval or Q&A

III

Q&A

       

  III.1

Analysis and addressing Qs to MAH

Executor

week 19

1

    

  III.2

Answering with relevant documents

MAH

week 19

1

    

  III.3

Official Response Evaluation

NRA

week 20

2

    

  III.4

Approval or Query

NRA

week 22

1

   

Approval or Q&A

F

Final Phase In-house Post-Authorization Activity

       

  F.1

Service Acceptance Certificate signing

MAH

week 23

1

    

  F.2

Final Invoice

Executor

week 23

1

    

  F.3

Final Payment

MAH

week 23

1

    

  F.4

Contract Termination

Executor

week 23

1

    

  F.5

Archiving and limiting access

Executor

week 24

1

   

Archiving

 

Feel free to submit a Request for Proposal (RFP) for a specific country or territory to info@patternofusa.com