Procedure: Ongoing Pharmacovigilance Service
Country: Global Procedure
Version #: 01/23/2024
Author: Daria Kostiuchenko
Editor: Daria Kostiuchenko

ID: GP-PhR-OPS-SR
Category: Pharmaceuticals
Validity: Annual
Certified by: Vlad Reznikov
Copyright: Pattern of USA Inc.

                                                              

SUMMARY

Ongoing Pharmacovigilance is a critical component of public health, ensuring the ongoing monitoring and assessment of drug safety to protect patients, and maintain the integrity of the healthcare system. Post-market surveillance for medicinal products is an integral part of Market Authorization in the EU, US, and other pharmaceutical markets.Data Collection and Reporting in pharmacovigilance involve spontaneous reporting, where healthcare professionals, patients, and consumers voluntarily report adverse drug reactions (ADRs) to regulatory authorities or pharmaceutical companies. Literature monitoring entails the regular review of scientific literature and medical publications to identify potential safety concerns. Signal detection utilizes statistical methods and data analysis to identify patterns or signals indicating potential safety issues, followed by signal validation to determine causal relationships. Data Management involves establishing centralized databases to collect and manage information on adverse events, along with standardizing coding systems for categorization. Risk Assessment includes determining the likelihood of a drug’s responsibility for reported adverse events and evaluating the overall benefits and risks through benefit-risk analysis. Regulatory Reporting includes mandatory reporting requirements for pharmaceutical companies to submit safety update reports and promptly report serious adverse events, ensuring compliance with regulations. Communication and Information Dissemination involves issuing alerts and warnings about safety concerns to healthcare professionals, patients, and the public, along with educational initiatives for safe medication use. Risk Management Strategies encompass implementing measures to minimize identified risks, such as changes in product labeling or additional warnings, and conducting post-marketing studies to further investigate safety concerns in real-world settings. Collaboration and Networking involve international collaboration with regulatory agencies and organizations to share information and coordinate global pharmacovigilance efforts, as well as building networks with healthcare professionals, academia, and industry stakeholders to enhance surveillance capabilities.
Gp Pharmacovigilance Ongoing Pharmacovigilance Service Simplified Regulations Card Gantt Chart Page 0001

Must-Have Requirements, Recognized Standards, and Certification:                                                                

  • Regulatory status of the medicinal product
  • RMP
  • ICH E2D (Post-Approval Safety Data Management)
  • ICH E2E (Pharmacovigilance Planning)
  • GVP
  • Adverse Event Reporting System
  • Safety Data Sheets (SDS)
  • Product Information and Labels
  • Batch Records and Manufacturing Summary
  • Patient Information Leaflets
  • HQ CPPV (Certified Professional in Pharmacovigilance) contact information
  • Collaboration chain on Signal Detection and Risk Management

Nice-to-have:

  • Training Materials                                      
  • Periodic Safety Update Reports (PSURs) if available                                                           

Typical Gaps and Deficiencies: Non-compliance with regulatory requirements and recognized standards, such as ICH guidelines or GVP, incomplete or inaccurate information, underreporting of adverse events, late reporting                                                     

Implementation Period: Ongoing activity                                                      

Deliverables: Adverse Drug Reaction (ADR) Reporting, Risk Assessment and Management, PSURs, Benefit-Risk Assessment, Post-Marketing Surveillance, Compliance Monitoring                                                       

PHASE

TASK

TASK

START

DURATION

 

Fee

 

KPI

NUMBER

TITLE

OWNER

W/M/Q/Y

in weeks

3rd Party 

Service 

State

 

0

In-house Pre-Submission Activity

       

  0.1

NDA signing or validation

Executor

week 1

1

    

  0.2

Contract Closing

MAH

week 1

1

    

  0.3

SOW is approved by MAH

MAH

week 1

1

   

SOW

  0.4

POA issuance and shipping

MAH

week 2

1

    

  0.5

Invoice is sent to MAH and paid

MAH

week 3

1

   

POP

I

Setup

       

  I.1

Local PhV system set-up and integration

Executor

week 4

1

    

  I.2

Appointment of the Local PhV Authorized Person

MAH

week 5

1

   

Appointment 

II

Local PhV support

       

  II.1

Local PhV with 24/7 availability

Executor

Year 1

52

    

  II.2

Monthly NRA PhV-relevant info screening

Executor

Year 1

52

   

Report

  II.3

Collection of local medical inquiries, answering, forwarding, and translation

Executor

Year 1

52

    

  II.4

Weekly local literature search, product screening incl. AE/SAE (ADR) signals and PSUR-relevant information

Executor

Year 1

52

   

Report

  II.5

Reconciliation of data with MAH

Executor

Year 1

52

    

  II.6

PSUR Development

Executor

Year 1

52

   

PSUR

  II.7

PSUR Submission

Executor

Year 1

52

   

Submission

  II.8

Obtaining approvals from NRA

Executor

Year 1

52

   

Approval

  II.9

Reporting to MAH

Executor

Year 1

52

   

Report

  II.9

Reporting to MAH

Executor

Year 1

52

   

Report

III

QPPV Support

       

  III.1

Communication with NRA

Executor

Year 1

52

    

  III.2

Inspection Support

Executor

Year 1

52

    

  III.3

Reporting Support incl. Educational Materials, DHPC Letters, Urgent Communication, etc. approval

Executor

Year 1

52

   

Approval

  III.4

Undesirable Effect (UE), Special Situation (SS), and/or Product Quality Complaint (PQC) collection

Executor

Year 1

52

   

Report

  III.5

Management of cases, and forwarding to QPPV

MAH

Year 1

52

    

F

Final Phase In-house Post-Authorization Activity

       

  F.1

Service Acceptance Certificate signing

MAH

Year 1

52

    

  F.2

Final Invoice

Executor

Year 1

52

    

  F.3

Final Payment

MAH

Year 1

52

    

  F.4

Contract Termination

Executor

Year 1

52

    

  F.5

Archiving and limiting access

Executor

Year 1

52

   

Archiving

 

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