Procedure: Type IB variation notifications
Country: Global Procedure
Version #: 01/03/2024
Author: Mariya Ivanova
Editor: Daria Kostiuchenko                         

ID: GP-PhR-VIB-SR
Category: Pharmaceuticals
Validity: Until next MA expiration or update
Certified by: Vlad Reznikov
Copyright: Pattern of USA Inc

SUMMARY

A Type IB variation is characterized as a variation that does not fall within the categories of Type-IA, Type-II, or extension. Minor variations of this nature necessitate notification to the National Regulatory Authority (NRA) prior to implementation; however, they do not mandate formal approval. It is imperative that the NRA deems the notification acceptable through a “tell, wait, and do” procedure before the change is executed.

Gp Pharmaceuticals Type Ib Variation Notifications Simplified Regulations Card Gantt Chart (1) Page 0001

Must-Have Requirements, Recognized Standards, and Certification:                                                                

  • Annex A Comparative Table
  • Annex IV Elements
  • Grouping of Type IB variations
  • Applicable SmPC, or Annexes I, II, IIIA/B

Nice-to-have:

  • Confirmation of the original variation                                                  
  • Pre-notification checklist                                              

Typical Gaps and Deficiencies: Non-eCTD, Insufficient regulatory documentation, confusing dossier presentation                                                         

Implementation Period: With a new batch, defined by MAH and NRA or up to a 12-month period                                                                  

Deliverables: Confirmation of the MA terms adjustment                                                               

PHASE

TASK

TASK

START

DURATION

 

Fee

 

KPI

NUMBER

TITLE

OWNER

W/M/Q/Y

in weeks

3rd Party 

Service 

State

 

0

In-house Pre-Submission Activity

       

  0.1

NDA signing or validation

Executor

week 1

1

    

  0.2

Contract Closing

MAH

week 1

1

    

  0.3

SOW is approved by MAH

MAH

week 1

1

   

SOW

  0.4

POA issuance and shipping

MAH

week 2

1

    

  0.5

Invoice is sent to MAH and paid

MAH

week 3

1

   

POP

I

Submission

       

  I.1

Information assembling, forwarding to Executor

MAH

week 4

1

    

  I.2

Application form and Registration form development

Executor

week 5

2

   

Application

  I.3

Application form and Registration form approval

MAH

week 7

1

    

  I.4

NRA payment

MAH

week 7

1

    

  I.5

Application submission to NRA

Executor

week 8

1

   

Submission

II

Official Evaluation

       

  II.1

Official Dossier Evaluation

NRA

week 9

4

    

  II.2

Approval (Skip Ph.III) or Query (GoTo Ph.III)

NRA

week 13

1

   

Approval or Q&A

III

Q&A

       

  III.1

Analysis and addressing Qs to MAH

Executor

week 13

1

    

  III.2

Answering with relevant documents

MAH

week 14

1

    

  III.3

Official Response Evaluation

NRA

week 15

8

    

  III.4

Approval (GoTo Ph.IV) or Query (Rpt. Ph.III)

NRA

week 23

1

   

Approval or Q&A

IV

Approval

       

  IV.1

NRA Conclusion draft verification

NRA

week 24

1

    

  IV.2

NRA Conclusion publication

NRA

week 25

1

    

  IV.3

State Listing update

NRA

week 26

1

    

  IV.4

Reporting  to MAH

Executor

week 26

1

   

Report

F

Final Phase In-house Post-Authorization Activity

       

  F.1

Service Acceptance Certificate signing

MAH

week 27

1

    

  F.2

Final Invoice

Executor

week 27

1

    

  F.3

Final Payment

MAH

week 28

1

    

  F.4

Contract Termination

Executor

week 28

1

    

  F.5

Archiving and limiting access

Executor

week 29

1

   

Archiving

 

                                   Feel free to submit a Request for Proposal (RFP) for a specific country or territory to info@patternofusa.com