Procedure: Disinfectants MA
Country: Global Procedure
Version #: 01/11/2024
Author: Daria Kostiuchenko
Editor: Vlad Reznikov
ID: GP-DIS-MA-SR
Category: Disinfectants
Validity: Defined by NRA, until renewal or change
Certified by: Vlad Reznikov
Copyright: Pattern of USA Inc.
SUMMARY
Disinfectant, including antiseptics requirements and market authorization vary globally, subject to the regulations of individual countries or regions. Key aspects include formulation compliance with safety standards, clear labeling detailing ingredients and usage instructions, and the need for scientific evidence to support health claims. The production, storage, transportation, use, and sale of disinfectants shall be carried out in compliance with the requirements of the relevant regulations. The use of disinfectants that are not registered in accordance with the established procedure, as well as those that have been manufactured, transported, or stored in violation of the requirements of technological regulations and other regulatory acts, is prohibited. Good Manufacturing Practices (GMP) are often mandated to ensure product quality, safety, and consistency. Some countries require pre-market approval or notification for disinfectants, with safety assessments, packaging specifications, and storage requirements integral to regulatory compliance. Market authorization agencies, such as the FDA in the United States, EFSA in the European Union, and analogous bodies in other regions, oversee disinfectant approvals. Post-market surveillance, including mandatory adverse event reporting, contributes to ongoing safety monitoring. Efforts for international harmonization aim to establish consistent guidelines globally, emphasizing the importance of manufacturers comprehending and adhering to specific market regulations for the lawful distribution of disinfectants.

Must-Have Requirements, Recognized Standards, and Certifications:
- Authorized Representative
- Manufacturer’s certificate of registration or BL
- GMP compliance if so
- EN 13624:2003 – Chemical disinfectants and antiseptics – Quantitative suspension test for the evaluation of the fungicidal activity of chemical disinfectants for instruments used in the medical area – Test method and requirements (phase 2, step 1)
- EN 13727:2012 – Chemical disinfectants and antiseptics – Quantitative suspension test for the evaluation of bactericidal activity in the medical area – Test method and requirements (phase 2, step 1)
- EN 14348:2005 – Chemical disinfectants and antiseptics – Quantitative suspension test for the evaluation of mycobactericidal activity of chemical disinfectants in the medical area including instrument disinfectants – Test methods and requirements (phase 2, step 1)
- EN 14561:2006 – Chemical disinfectants and antiseptics – Quantitative carrier test for the evaluation of bactericidal activity for instruments used in the medical area – Test method and requirements (phase 2, step 2)
- EN 14562:2006 – Chemical disinfectants and antiseptics – Quantitative carrier test for the evaluation of fungicidal or yeasticidal activity for instruments used in the medical area – Test method and requirements (phase 2, step 2)
- EN 14563:2008 – Chemical disinfectants and antiseptics – Quantitative carrier test for the evaluation of mycobactericidal or tuberculocidal activity of chemical disinfectants used for instruments in the medical area – Test method and requirements (phase 2, step 2)
- Labeling Compliance
- Notification to Rapid Alert System for Food and Feed (RASFF)
- HACCP Certificate issued in the country of origin
- Valid ISO 22000 Certification
- Certificate of Analysis (CoA)
- Shelf life and storage conditions
- Methods of disposal
Nice-to-have:
Certificates to use of logo/seal on Halal, Organic, Kosher, Sangkap Pinoy, etc. if so
Typical Gaps and Deficiencies: Gaps in documents; official records of withdrawal of goods and/or imposition of fines
Implementation Period: Immediately
Deliverables: Compliance to local regulations; MA certificate or approval where require
PHASE | TASK | TASK | START | DURATION | Fee | KPI | ||
NUMBER | TITLE | OWNER | W/M/Q/Y | in weeks | 3rd Party | Service | State | |
0 | In-house Pre-Submission Activity | |||||||
0.1 | NDA signing or validation | Executor | week 1 | 1 | ||||
0.2 | Contract Closing | MAH | week 1 | 1 | ||||
0.3 | POA issuance and shipping | MAH | week 1 | 1 | ||||
0.4 | Invoice is sent to MAH and paid | Executor | week 1 | 1 | ||||
0.5 | Legal Document processing | Executor | week 2 | 1 | ||||
0.6 | Legal Document Translations, Notary, and Apostilles | 3rd party | week 2 | 2 | ||||
0.7 | SOW is approved by MAH | Executor | week 4 | 1 | SOW | |||
I | Submission | |||||||
I.1 | Providing documents and registration file | MAH | week 5 | 1 | ||||
I.2 | Document processing | Executor | week 6 | 2 | ||||
I.3 | Preparation of the dossier and samples | Executor | week 8 | 1 | ||||
I.4 | Dossier submission for registration | Executor | week 9 | 1 | Application | |||
I.5 | NRA payment | MAH | week 10 | 1 | Confirmation | |||
II | NRA Evaluation | |||||||
II.1 | Examination of the dossier | NRA | week 11 | 4 | ||||
II.2 | Sanitary and hygienic trials | NRA | week 15 | 2 | ||||
II.3 | Approval or Query | NRA | week 17 | 2 | Approval or Q&A | |||
III | Q&A | |||||||
III.1 | Analysis and addressing Qs to MAH | Executor | week 19 | 1 | ||||
III.2 | Answering with relevant documents | MAH | week 19 | 1 | ||||
III.3 | Official Response Evaluation | NRA | week 20 | 2 | ||||
III.4 | Approval or Query | NRA | week 22 | 1 | Approval or Q&A | |||
F | Final Phase In-house Post-Authorization Activity | |||||||
F.1 | Service Acceptance Certificate signing | MAH | week 23 | 1 | ||||
F.2 | Final Invoice | Executor | week 23 | 1 | ||||
F.3 | Final Payment | MAH | week 23 | 1 | ||||
F.4 | Contract Termination | Executor | week 23 | 1 | ||||
F.5 | Archiving and limiting access | Executor | week 24 | 1 | Archiving |
Feel free to submit a Request for Proposal (RFP) for a specific country or territory to info@patternofusa.com