Procedure: Disinfectants MA
Country: Global Procedure
Version #: 01/11/2024
Author: Daria Kostiuchenko
Editor: Vlad Reznikov

ID: GP-DIS-MA-SR
Category: Disinfectants
Validity: Defined by NRA, until renewal or change
Certified by: Vlad Reznikov
Copyright: Pattern of USA Inc.

SUMMARY

Disinfectant, including antiseptics requirements and market authorization vary globally, subject to the regulations of individual countries or regions. Key aspects include formulation compliance with safety standards, clear labeling detailing ingredients and usage instructions, and the need for scientific evidence to support health claims. The production, storage, transportation, use, and sale of disinfectants shall be carried out in compliance with the requirements of the relevant regulations. The use of disinfectants that are not registered in accordance with the established procedure, as well as those that have been manufactured, transported, or stored in violation of the requirements of technological regulations and other regulatory acts, is prohibited. Good Manufacturing Practices (GMP) are often mandated to ensure product quality, safety, and consistency. Some countries require pre-market approval or notification for disinfectants, with safety assessments, packaging specifications, and storage requirements integral to regulatory compliance. Market authorization agencies, such as the FDA in the United States, EFSA in the European Union, and analogous bodies in other regions, oversee disinfectant approvals. Post-market surveillance, including mandatory adverse event reporting, contributes to ongoing safety monitoring. Efforts for international harmonization aim to establish consistent guidelines globally, emphasizing the importance of manufacturers comprehending and adhering to specific market regulations for the lawful distribution of disinfectants.

Gp Disinfectants Ma Of Disinfectants Simplified Regulations Card Gantt Chart Page 0001

Must-Have Requirements, Recognized Standards, and Certifications:

  • Authorized Representative
  • Manufacturer’s certificate of registration or BL
  • GMP compliance if so
  • EN 13624:2003 – Chemical disinfectants and antiseptics – Quantitative suspension test for the evaluation of the fungicidal activity of chemical disinfectants for instruments used in the medical area – Test method and requirements (phase 2, step 1)
  • EN 13727:2012 – Chemical disinfectants and antiseptics – Quantitative suspension test for the evaluation of bactericidal activity in the medical area – Test method and requirements (phase 2, step 1)
  • EN 14348:2005 – Chemical disinfectants and antiseptics – Quantitative suspension test for the evaluation of mycobactericidal activity of chemical disinfectants in the medical area including instrument disinfectants – Test methods and requirements (phase 2, step 1)
  • EN 14561:2006 – Chemical disinfectants and antiseptics – Quantitative carrier test for the evaluation of bactericidal activity for instruments used in the medical area – Test method and requirements (phase 2, step 2)
  • EN 14562:2006 – Chemical disinfectants and antiseptics – Quantitative carrier test for the evaluation of fungicidal or yeasticidal activity for instruments used in the medical area – Test method and requirements (phase 2, step 2)
  • EN 14563:2008 – Chemical disinfectants and antiseptics – Quantitative carrier test for the evaluation of mycobactericidal or tuberculocidal activity of chemical disinfectants used for instruments in the medical area – Test method and requirements (phase 2, step 2)
  • Labeling Compliance
  • Notification to Rapid Alert System for Food and Feed (RASFF)
  • HACCP Certificate issued in the country of origin
  • Valid ISO 22000 Certification
  • Certificate of Analysis (CoA)
  • Shelf life and storage conditions
  • Methods of disposal

Nice-to-have:

  • Certificates to use of logo/seal on Halal, Organic, Kosher, Sangkap Pinoy, etc. if so

Typical Gaps and Deficiencies: Gaps in documents; official records of withdrawal of goods and/or imposition of fines

Implementation Period: Immediately

Deliverables: Compliance to local regulations; MA certificate or approval where require

PHASE

TASK

TASK

START

DURATION

 

Fee

 

KPI

NUMBER

TITLE

OWNER

W/M/Q/Y

in weeks

3rd Party 

Service 

State

 

0

In-house Pre-Submission Activity

       

  0.1

NDA signing or validation

Executor

week 1

1

    

  0.2

Contract Closing

MAH

week 1

1

    

  0.3

POA issuance and shipping

MAH

week 1

1

    

  0.4

Invoice is sent to MAH and paid

Executor

week 1

1

    

  0.5

Legal Document processing

Executor

week 2

1

    

  0.6

Legal Document Translations, Notary, and Apostilles 

3rd party

week 2

2

    

  0.7

SOW is approved by MAH

Executor

week 4

1

   

SOW

I

Submission

       

  I.1

Providing documents and registration file

MAH

week 5

1

    

  I.2

Document processing

Executor

week 6

2

    

  I.3

Preparation of the dossier and samples 

Executor

week 8

1

    

  I.4

Dossier submission for registration

Executor

week 9

1

   

Application

  I.5

    NRA payment

MAH

week 10

1

   

Confirmation

II

NRA Evaluation

       

  II.1

Examination of the dossier

NRA

week 11

4

    

  II.2

Sanitary and hygienic trials

NRA

week 15

2

    

  II.3

Approval or Query

NRA

week 17

2

   

Approval or Q&A

III

Q&A

       

  III.1

Analysis and addressing Qs to MAH

Executor

week 19

1

    

  III.2

Answering with relevant documents

MAH

week 19

1

    

  III.3

Official Response Evaluation

NRA

week 20

2

    

  III.4

Approval or Query

NRA

week 22

1

   

Approval or Q&A

F

Final Phase In-house Post-Authorization Activity

       

  F.1

Service Acceptance Certificate signing

MAH

week 23

1

    

  F.2

Final Invoice

Executor

week 23

1

    

  F.3

Final Payment

MAH

week 23

1

    

  F.4

Contract Termination

Executor

week 23

1

    

  F.5

Archiving and limiting access

Executor

week 24

1

   

Archiving

 

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